How to Get Criminal Record Checks in Waterloo

In Waterloo, four main types of criminal record checks cater to different purposes. Each serves specific needs based on the level of detail required.

Criminal Record Check (CRC)

A Criminal Record Check (CRC) is a basic background check that only shows the history of criminal convictions retrieved from criminal records databases such as the Canadian Police Information Center (CPIC). This check is appropriate for non-tender assignments such as normal jobs, volunteer work, or obtaining a license. This straightforward nature almost always comes with faster turnaround times and fewer extra requirements, thus it's the most popular check asked for.

Criminal Record and Judicial Matters Check (CRJMC)

A CRJMC is an enhanced police check that goes beyond the scope of the Canadian Criminal Record Check (CRC). It encompasses details about charges, convictions, arrest warrants, court orders, and absolute and conditional discharges from relevant and official sources. This is customarily needed for positions at employment and volunteering. Such a comprehensive nature of this check however implies that the employers get a more detailed picture of an applicant’s criminal past. 

Vulnerable Sector Check (VSC)

The Vulnerable Sector Check (VSC) is the most comprehensive criminal record check and is necessary for positions dealing with authority over at-risk communities; this includes children, the elderly, and persons with disabilities. The VSC, in addition to the information provided in a CRJMC, also reveals information on any sexual offense-based record suspensions through sources. This check is also fingerprint-based, which guarantees maximum safety and is frequently requested for job positions in educational institutions, healthcare facilities, and childcare centers.

RCMP Certified Criminal Record Check

An RCMP Certified Criminal Record Check is the most in-depth fingerprint-based police record check in Canada which is conducted by RCMP. This check is typically required in cases of immigration, adoption, etc. 

 

There are two primary methods to apply for a criminal record check in Waterloo. 

Via the Local Police Department 

The residents of Waterloo can apply for a criminal record check through the Waterloo Reginal Police Service (WRPS). The Waterloo police department offers online services to carry out the police record check application process. Please note that if you cannot complete the fingerprint or identity verification procedure within three months of applying, your application will be rejected.

Via Third-Party Agencies

Third-party agencies provide services to carry out police check application processes. Reliable providers, for instance, Globeia provide online and efficient services to apply and also help with other associated services like fingerprinting or apostille.

 

Proper preparation ensures your application for a criminal record check in Waterloo proceeds without delays or complications.

Arranging Documents

It is important to have all the necessary documents arranged. In the case of most checks, more than one type of government identification such as a passport, driving license, or birth certificate is needed. Make certain that your IDs are up to date, clear, and correspond with the information given in your application. Incorrect documentation could lead to delays in processing or even rejection of your application.

Arranging Fingerprints

Fingerprinting is essential in specific types of checks like the Vulnerable Sector Check, RCMP Certified Criminal Record Check, etc. For instance, go to an accredited fingerprinting center or your nearby police unit to get fingerprints taken professionally. Remember that fingerprints should be taken on the C216C form for any RCMP checks. When the fingerprints are poorly taken, it may lead to delays or even rejection in processing. You can go through our fingerprinting guide if you are applying for an RCMP Certified Criminal Record Check.

Understanding Turnaround Times 

The turnaround time for a criminal record check will vary depending on the nature of the check and the application procedure. Police checks such as a CRC and CRJMC typically will take a few days, while fingerprint-based checks such as a VSC or an RCMP Certified Criminal Record Check may take weeks or even months. There might also be delays depending on the number of applications submitted or even some complications with paperwork, so it is best to apply well in advance of any deadline. From Globeia, you can get results of CRC and CRJMC in 15 minutes and RCMP police check in 72 hours. 

Understanding Fee Structure

The costs associated with getting Waterloo criminal record checks depend on what type of check one needs, and how one intends to apply for the check. In most cases, the local police departments charge $40 for application procedures. Additional charges may apply when people use the services of third parties. When it comes to applying for voluntary roles, police departments and certain agencies may request a letter from organizations to provide reduced fees and waivers.

 

While applying for a criminal record check, it’s essential to avoid common mistakes that can delay or complicate the process.

Submitting Incorrect Applications

Submitting an incorrect application can cause delays or even rejections. Review all the information you entered including your name, date of birth, place of birth, address, etc. before you decide to submit.

Submitting Wrongly Taken Fingerprints

Fingerprint-based checks are typically more comprehensive and therefore, it is important to submit professionally taken fingerprints as per the guidelines. Rejections can occur if you submit smudged and unclear fingerprints.

Submitting Wrong Documents

Submitting wrong documents must be avoided at any cost. Always go through the eligibility guidelines of documents.

 

Getting Waterloo criminal record checks is an easy process when you are aware of different ways to apply, what to prepare, and what to avoid. If you are aiming to apply online through an external platform, you are suggested to apply from Globeia’s platform. Begin your background check application process today by visiting our platform.