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Canadian Apostille Service To Use Your Documents in Other Countries

Moving abroad means getting your documents legalized for use outside Canada. The apostille method of document legalization applies to countries that are members of the Hague Convention. Use the Globeia portal to submit your documents for apostille verification from Canada.

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Preparing Your Canadian Documents for Use Abroad

You do not need any form of additional verification when using your documents within Canada. Apostille becomes a necessity when you have to submit your documents to a foreign authority.

This is usually the case when applying for a visa, immigration, or citizenship. Students and professionals also need their educational and job-related documents apostilled before they can use them in other countries.

Commonly apostilled documents are:

  • Birth and marriage certificates
  • Single status affidavits
  • Death certificates
  • College transcripts
  • Professional licenses and diplomas
  • Reference letters

An apostille stamp will help you get these and other documents accepted in your destination country. There is also no expiration date on apostille certificates so they will stay valid as long as the underlying document does not need re-issuance.

Hassle-free Apostille Application Process

Globeia understands that you do not want the burden of document verification on top of managing the rest of your destination country’s immigration requirements. You could be settling into a new job abroad and just not have enough bandwidth to deal with this apostille requirement.

This is where we come in to make the process as easy as simply picking up your phone and creating a Globeia portal account. The rest of it is a guided process with clear instructions and the Globeia team’s assistance every step of the way.

The end result? All of your documents will be apostilled and mailed back to you within a few weeks. You can then simply submit them to your employer, university, or relevant government authority without worrying about their validity in foreign jurisdictions.

The New Provincial Document Apostille System in Canada

The Authentication and Legalization process has been replaced by the more efficient apostille system in Canada.
Need to use your documents in a country that is not a Hague member yet? Click here to get your Canadian documents Authenticated and Legalized by Globeia.

To prepare your document for use in countries that have signed the Apostille Convention, you will either need a federal or provincial apostille:

Global Affairs Canada Handles:

  • Federal documents apostille applications.
  • Applications for documents that were issued or notarized in Newfoundland and Labrador, Nunavut, Northwest Territories, Manitoba, Nova Scotia, Yukon, Prince Edward Island, and New Brunswick.

Provinces with their Apostille Authorities are:

  • Ontario
  • Alberta
  • British Columbia
  • Quebec
  • Saskatchewan

FAQs: Canadian Apostille

Why do I need to get my Canadian documents apostilled?
An apostille certificate tells the receiving country that your document is genuine and can be trusted. You will most likely need to get your documents apostilled if you need to use them outside Canada.
Is translation mandatory for the apostille process?
It varies depending on the receiving country and the intended use of the document. You will have to ask the requesting authority if they accept documents in English and French. You can always use Globeia’s Canadian document translation service if needed.
How do I check if my document needs foreign authentication?
To find out if your Canadian document requires international authentication, check the laws of the desired country or consult Globeia.
Do all documents require notarization before apostille?
No, not all documents require notarization before apostille. Notarial verification is required for only a few types of documents. You can contact Globeia to understand your unique requirements for your documents.
I am not sure if I should get my documents apostilled or legalized.
The simple answer is checking if your destination country has signed the Apostille Convention associated with the Abolishing of the legalization requirement for documents. Hague member countries only accept apostilled documents whereas non-member countries require embassy legalization of foreign documents.
Apostille vs. authentication: What's the difference?
A specific form of authentication recognized by nations party to the Hague Convention is the apostille. The country not a signatory to the Hague Convention follows a more comprehensive procedure for globally certifying documents, which is called authentication.
When is a translation required for Apostille?
Translation is necessary if the document is in a language other than English or French. This is verified by global affairs officials before getting an apostille. The notary public must notarize the translation.
How to check if my document needs an Apostille?
To find out if your document needs an Apostille, first determine the type of document and its intended use. Consult the rules and regulations of that country or contact Globeia for specific guidance in evaluating your particular document.
How are medical certificates or prescriptions Apostille authenticated?
Notarization is required for Apostille to confirm the authenticity of medical certificates, doctor's notes, and prescriptions for international use.
Requirements for authenticating vaccination attestations for Apostille?
Notarization is required for vaccination attestations, such as COVID-related documentation. Confirm the requirements of the intended country before submitting. If confirmation reveals that authentication is unnecessary, then there is no need for it.
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