Who Can Apostille a Document in Canada?

Canada has joined the Hague Apostille Convention, simplifying the process of document legalization for international use. This development brings up an important question: who can apostille a document in Canada? Previously, Canadians had to undergo a lengthy authentication-legalization procedure to ensure their documents were recognized abroad. Entering the Apostille Convention, simplifies this process, saving time and effort for individuals and businesses. It is essential to understand the new procedures and authorities involved in Canada ApostillCanada has joined the Hague Apostille Convention, simplifying the process of document legalization for international use. This development brings up an important question: who can apostille a document in Canada? Previously, Canadians had to undergo a lengthy authentication-legalization procedure to ensure their documents were recognized abroad. Entering the Apostille Convention, simplifies this process, saving time and effort for individuals and businesses. It is essential to understand the new procedures and authorities involved in Canada Apostille.

 

An apostille is a certification that authenticates the origin of a public document, confirming its authenticity and recognition in all Hague Apostille Convention member countries. It simplifies the verification process across borders, ensuring documents are accepted without hindranceAn apostille is a certification that authenticates the origin of a public document, confirming its authenticity and recognition in all Hague Apostille Convention member countries. It simplifies the verification process across borders, ensuring documents are accepted without hindrance.

Canada joined the Hague Apostille Convention in January 2024, a significant step towards streamlining international document authentication. The new system replaces the old method with a single certification step, confirming the document's authenticity. This certification is accepted by all Hague Apostille Convention member countries, eliminating the need for additional steps by consulates or embassies. This system ensures that Canadian documents are recognized and accepted worldwide.

 

When it comes to apostilling documents in Canada, understanding the roles of the Ministry of Global Affairs Canada (GAC) and provincial authorities is key. Let's learn who's behind the scenes of this important process:

 

Global Affairs Canada (GAC)

GAC has long been the primary authority for document authentication in Canada. Formerly, they were the go-to for apostilling documents from all across the country. However, since January 11, 2024, their role has shifted slightly. Though they've handed over the apostille stamp to some provinces, GAC still holds significant authority. They continue to authenticate and issue apostilles for documents issued by the Government of Canada, including those from federal agencies like the Royal Canadian Mounted Police (RCMP). Additionally, they handle documents issued or notarized in specific provinces and territories as listed below:

• Manitoba
• New Brunswick
• Newfoundland and Labrador
• Northwest Territories
• Nova Scotia
• Nunavut
• Prince Edward Island
• Yukon

GAC has now authorized specific provincial ministries to issue apostille for Canadian documents. If your document was issued or notarized in any of the provinces listed below, you will need to obtain an apostille from the provincial ministry.

• Alberta
• British Columbia
• Ontario
• Quebec
• Saskatchewan

These provinces have provincial ministries that are issuing apostille for documents issued or notarized within their borders.

Understanding the roles of GAC and provincial authorities is important to go through the apostille process in Canada. Individuals and organizations can approach these authorities to ensure their documents are properly authenticated for international use across borders. 

 

Now that you understand who can apostille a document in Canada, you must know that each of these ministries has specific rules and requirements. Don't let bureaucratic hurdles stand in your way; trust Globeia’s Apostille services in Canada to handle your document authentication needs and take the first step towards a brighter future.