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How do I figure out if I need to authenticate and legalize my documents?

You have to ask the recipient abroad whether you need to authenticate and legalize your documentations. However, if you are a Canadian resident and have documents that you need to be recognized in another country, all you have to do is get them authenticated and legalized at once. This process is also known as ‘attestation or apostille’. When the documents are authenticated and legalized, they are verified completely and ready to use in other countries.

For more information, you can discuss with our experts by contacting us. Our team would find it their honour to work for you.

How can I organize my documents to get authenticated and legalized?

In order to prepare and organize your documents, there are a few aspects that we have to consider authentication and legalization.

  1. You should be notified by the recipient abroad about the documents they require, if or not they ought to be originals or copies, and also the way in which they want them to be processed.
  2. Secondly, you need to fulfill the criteria of the authentication process. Whether you are applying in an appropriate provincial office or the Global Affairs Canada; both have their specified criteria for the process of authentication.
  3. In the end, you need to ensure that you are meeting the criteria and requirements for the legalization of every consulate or embassy, as everyone has their separate rules for the submission of documents.

We are ready to review and discuss your documentations for the purpose of authentication and legalization.

Is the Process of 'Authentication and Legalization' the same as the 'Apostille' process?

Although a lot of people consider these processes the same they are slightly different. A document that is gone through the process of authentication and legalization is only eligible in the country for which it is legalized. Whereas, an apostilled document can be used in any other apostille country without any means of additional requirements.

The purpose of both the processes is the same which is to certify a document to be recognized in another country officially. Apostille certifications are only issued to the countries that lay under the Hague Apostille Convention.

Canada, on the other hand, is not part of this convention and doesn’t need apostille certificates; instead, it uses the process of authentication and legalization.

Is there any practical or technical gap between the document 'Authentication and Legalization' process and an 'Apostille'?

The only difference between an ‘Apostille’ and ‘Authentication and Legalization’ process is that the apostille certifications are only made for the countries that are signature members of the Hague Apostille Convention. Canada is not a signatory to the Hague Apostille Convention, which makes it adopt authentication and legalization.

The end result will be that the apostilled documents will be eligible to those countries that have signed the Hague Apostille Convention, whereas a document that is processed through the authentication and legalization will only be recognized by the country it has been applied for.

Are 'Attestation' and 'Authentication and Legalization' of a document the same?

Attestation is a worldwide terminology for a document from one country to be certified to officially be recognized in another country. For the same Canadian process, we use the accurate term called authentication and legalization. However, whatever the terms might be, a Canadian document will only be legalized at the consulate or embassy of the desired country and authenticated at Global Affairs Canada.

Our platform is filled with a ton of information regarding this process. Feel Free to ask our experts at any moment to get full awareness of the situation.

Exactly how long will it take to authenticate and legalize my document?

The answer to this one depends on the type of process and documentation involved for authentication and legalization. Almost every embassy and consulate has its very own time. However, some departments ask for additional fees in order to quicken the process.

In a self-procession by mail, it will take some time to be completed. As per the Global Affairs Canada guidelines, the process takes a minimum of 15 working days to be authenticated (documents sent by mail). At most consulates and embassies, the typical process will range from 2 to 5 working days.

We can again speed up the process by attending to the services in person and minimizing the waiting period. With our help in document preparation, your whole process will be ensured with a minimum time duration. If you have any concerns regarding your document authentication and legalization, contact us.

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