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Using Canadian Documents Abroad: Understanding the Process

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Category: Authentication and Apostile
Posted: January 18, 2021

Reading Time: 3 minutes

Going abroad for whatever reason may not be as straightforward as you may have imagined. Since you’re going out of Canada, there are specific rules that you have to understand and follow. These rules and laws may differ based on the country you’re visiting or going to, but regardless of your destination, you need to have your Canadian Documents Abroad processed well. And by this, we mean, have these documents authenticated and legalized.

Your documents must be original in order to be authenticated and must bear a recognized signature and a seal, preferably. This process proves that the signature and seal are true and genuine. Some countries call this process legalization or apostille.
To make your adventure less of a hassle, we’ll enumerate the things to have to know to have these processes completed:

Confirm if your documents need authentication

Again, it’s just common for the documents to have an authentication requirement. However, this is not always the case. To help you save time, you must first check if necessary. To make sure whether your documents need legalization, you can contact foreign embassies and consulates in Canada.

Determine your reason

Of course, you are exerting effort to authenticate your Canadian documents for a reason. Make this reason clear right at the start. Should it be for immigration purposes? Employment reasons? Buying a property abroad? Every reason might require different steps to take. From there, make a requirement checklist and complete all the necessary documents.

Have your documents translated

Some documents are totally or partly written in a non-English language. If this is the case, you must send it with a certified and notarized translation. A certified translation is certified by a recognized translation association or a Canadian Translators, Terminologists, and Interpreters Council member.

Take note that countries require a translator’s affidavit signed and sealed by a local notary. As an exception, university diplomas issued in Greek or Latin do not need translations.

Avoid these mistakes

There are instances when a document cannot be authenticated.
Any of the following causes declined authentications:

  • No original signature or seal
  • Signatures and seals that are unverifiable
  • Documents issued by a religious institution
  • Documents issued by an unrecognized educational institution
  • Glued files
  • Laminated documents
  • The document contains misleading content.
  • The purpose of authentication is illegal or fraudulent.

It’s also best to be aware that provincial and territorial authentication services exist. These services are offered concerning documents issued in the jurisdictions in these territories.

Partner with the Best in the Industry

The entire authentication and legalization process may be overwhelming. There are many checklist items to be aware of, and several service providers to contact. If you want to avoid all of these hassles, rely on the skilled team of Globeia.
We are more than capable of completing the necessary steps, from checking your full list of documents to getting in touch with your territory’s offices for further requirements. You don’t have to worry about them anymore when you partner with us in this journey.
Get in touch with us today to find out more about what we’re capable of doing. We can assist you with your Canadian documents abroad. We deeply understand this process and are highly knowledgeable about its ins and outs. Should you have questions, please contact us through the details below. You are also welcome to visit us in our office. We encourage you to take advantage of our free consultations.
Address: 1185 Victoria Park Avenue, Scarborough, Ontario M4B 2K5
Phone: 416-288-8070

We are facing a dilemma that affects communities across the globe. Globeia is aware of the COVID-19 situation and the problems arising from it. Because of this, we are more than committed to providing only first-rate services that save you time, effort, and money. Hopefully, we help you fight the current crisis to strongly and resiliently rise above it through our services. We are with you every step of the way.
Note that this article only intends to inform and educate readers to help them with similar problems. Any text or information from this publication should not, in any way, be taken as legal advice. We also disclaim any responsibility for the damages that may occur out of the details laid out here. It’s always ideal to consult with experienced legal counsel to learn more about a certain subject and its processes. Besides, we do not take any responsibility to update content posted in the past.

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